As sustainability reporting becomes more critical for the real assets industry, GRESB has emerged as a valuable tool for assessing sustainability performance. However, the GRESB reporting process can be time-consuming and complex for some users, especially for first-time participants, occasionally leading to questions among participants.
Through the GRESB Helpdesk, we have received a number of inquiries from current and potential participants seeking clarity on various aspects of GRESB. In this article, we will answer the top 10 most common questions about GRESB to provide insights and guidance to help companies navigate the essential practical information. Topics covered in the article include using the GRESB Portal, understanding the different components of the assessments, and managing user access.
1. Who can see my results?
Generally, GRESB results are made available to participants, which include real estate and infrastructure companies, fund managers, and asset owners who have completed the GRESB assessments. The results can also be shared with a variety of industry stakeholders, including institutional investors, pension funds, and other financial institutions that use GRESB data to inform their investment decisions.
However, accessing an entity’s GRESB results can vary depending on the type of reporting entity:
Listed entities have their data made available to all listed investor members at GRESB. In contrast, non-listed entities are able to share their data with individual investor members on an as-approved basis.
Participants reporting to GRESB for the first time are able to choose the Grace Period, meaning that they can opt out of allowing GRESB investors members to request access to their first-year GRESB data and results.
2. GRESB access rights: Who can submit data and make changes on behalf of an entity?
Participant member accounts can have four types of users on the GRESB Portal and are managed for each reporting entity:
External Contributor – Able to make changes to the assessment, use the template tool, view other users, and change entity settings
Internal Contributor – Same as external contributor, but can also upload documents, view reports, and purchase GRESB products such as the TCFD Alignment Report, the Transition Risk Report, and the SFDR Reporting Solution
Investor Relations Manager – Same as an internal contributor, but can also accept incoming access requests from investor members
Account Manager – Same as Investor Relations Manager, but can also invite new users to access the submission and can click to complete the final assessment submission before July 1
3. What are the different components in the GRESB Assessments?
GRESB administers multiple assessments with the main focus being the following:
Real Estate Assessment
Infrastructure Fund Assessment
Infrastructure Asset Assessment
Infrastructure Development Asset Assessment (launching in 2024)
Participants completing the GRESB Real Estate Assessment can complete three components: management, performance, and development.
Management Component: Measures the entity’s strategy and leadership management, policies and processes, risk management and stakeholder engagement approach, comprising information collected at the organizational level
Performance Component: Measures the entity’s asset portfolio performance, comprising information collected at the asset and at the portfolio level.
Development Component: Measures the entity’s efforts to address ESG issues during the design, construction, and renovation of buildings and is suitable for entities involved in new construction (building design, site selection and/or construction) and/or major renovation projects.
Participants who complete the management and performance components receive a Standing Investments Benchmark Report and participants who complete the management and development components receive a Development Benchmark Report.
More information on the three components that are part of the GRESB Real Estate Assessment can be found here.
The GRESB Infrastructure Asset Assessment and Fund Assessment consist of a Management Component and a Performance Component. The new GRESB Infrastructure Development Asset Assessment consists of only one module focused on development. More information on the GRESB Infrastructure Asset Assessment and Fund Assessment can be found here. For more information on the new Development Asset Assessment, visit this page.
4. What are the minimum requirements to report to GRESB for the Real Estate Assessment?
It ultimately depends on which components a participant would like to complete. Even without assets in a portfolio, participants can complete the Management Component. For example, a fund in its capital-raising stage could participate in this component.
For the Performance Component, as long as an entity already owns operational assets, they can report to GRESB.
For the Development Component, participants need to own assets that are new constructions (building design, site selection and/or construction) and/or major renovation projects.
5. Can I download an asset spreadsheet that has my entity’s 2022 GRESB Real Estate Assessment asset data already filled in?
When starting the reporting process after the GRESB Portal opens on April 1, participants who also reported to GRESB in 2022 can navigate to the “Asset Portal” section of the portal and select “Export data to Excel.” This will download an asset spreadsheet with the 2021 data rows already filled for all assets reported during the 2022 GRESB Assessment.
6. Can I use the data I uploaded for the GRESB Assessments in different GRESB products?
To ease the reporting burden, GRESB participants can purchase and prefill or automatically generate several products using data from the GRESB Real Estate Assessment or GRESB Infrastructure Asset & Fund Assessments. The GRESB products that utilize data reported by participants through the different GRESB Assessments include:
The TCFD Alignment Report is automatically generated for participants who purchase the report and have completed the GRESB Real Estate Assessment and/or GRESB Infrastructure Asset and/or Fund Assessments.
The Transition Risk Report is automatically generated for participants who purchase the report and have completed the GRESB Real Estate Assessment only.
The SFDR Reporting Solution is partly prefilled using the asset-level data for participants that are completing the GRESB Real Estate Assessment or the GRESB Infrastructure Assessments. On the Infrastructure side, SFDR data can also be used to partially prefill the GRESB Infrastructure Assessments.
7. Do I need to fully translate all evidence documents I upload that are not in English?
Documents uploaded as supporting evidence do not need to be entirely translated, however, a thorough summary of the sections/pages that support the issues selected for an indicator is essential for evidence validation. This means that each selected issue must be identifiable in the evidence uploads by providing page number and exact location such as paragraph, clause, sentence, bullet number. Participants may make use of the open text box to provide the document(s) summary.
8. When does the GRESB Portal close for submission?
The GRESB Assessment Portal closes on July 1, 23:59 PDT. This is the submission deadline for all 2023 GRESB Assessments.
9. I have created an account on the GRESB Portal but cannot login – why is this?
Users have 48 hours to click the activation link that is sent to their email inbox after creating an account on the GRESB Portal. If the link is not selected during this timeframe, please send an email to our Helpdesk and we will resend the account registration link.
10. What are the changes to the 2024 GRESB Standards?
In this article, we have answered the top 10 most common questions received through our Helpdesk and provided practical insights and answers. By following the tips and advice presented here, companies can streamline their reporting process and gain a better understanding of how GRESB works. More information on how to prepare for successful GRESB reporting can be found here. For additional guidance, please sign up for our free online training platform.
Should any further questions arise, please feel free to contact us via our Helpdesk using the form below.
Tom Wallace
Analyst, Member Success
"*" indicates required fields
Related insights
Articles
How to prepare for a successful reporting period
A step-by-step guide to successfully completing your GRESB Assessment Table of contents: 1. Review our core Assessment documents Over the years, GRESB has developed a wealth of resources meant to support all entities in their reporting efforts to our Assessments, most of which are updated on a yearly basis. In the spirit of transparency and […]
Ventient Energy, an independent generator of renewable energy in Europe, scored 100 in the Infrastructure Asset Assessment in 2022. We recently talked to Holly Backhurst, ESG Manager at Ventient Energy, to understand what it means to achieve top marks and to discuss how the infrastructure benchmark must continue to stretch and evolve to effectively assess […]
A closer look at the ESG performance of GRESB first-year real estate participants
Each year, GRESB assesses and benchmarks the ESG performance of thousands of real estate companies and funds worldwide, providing timely insights into ESG-related risks and opportunities. With every new reporting cycle recording an increase in participation and a growing number of first-year participants, it is crucial to gain deeper insights into the performance of new […]
