RM1: Management Systems
Prefill
Eligible
Validation
Evidence and Other answer are manually validated
Does the entity have a management system accredited to, or aligned with sustainability-related management standards?
Assessment Instructions
Intent: What is the purpose of this indicator?
This indicator assesses the entity’s use of management systems to manage sustainability-related impacts, risks and opportunities. The presence and application of an sustainability-related management standard or comparable framework is an indicator of an entity’s commitment to effectively action sustainability-related issues.
Input: How do I complete this indicator?
Select Yes or No: If selecting 'Yes', select applicable sub-options.
Accreditations: The entity should indicate whether it has certified its risk management system(s) to an external standard. It is possible to report using the ‘Other’ answer option. Ensure that the ‘Other’ answer provided is not a duplicate or subset of another option.
Alignment of management system: If the entity has aligned a management system against an external standard without formal accreditation, it can indicate so here. It is possible to report using the ‘Other’ answer option. Ensure that the ‘Other’ answer provided is not a duplicate or subset of another option.
Terminology
Alignment
To agree and match with a recognized sustainability reporting standard (either voluntary or mandatory).
Accreditation (Certified)
Third-party recognition of meeting the requirements of a recognized standard.
Environmental Management System (EMS)
A framework for managing an entity’s environmental impact based on its sustainability and related objectives. It covers environmental impacts, impact reduction targets and plans to achieve targeted reductions. An EMS can cover a wide range of environmental topics, including, but not limited to: energy, GHG emissions, water, waste, transportation, climate change, resilience, risks, and materials. An EMS may be certified to an external standard, such as ISO140001.
ISO 9001:2015 Quality Management System
Sets out the criteria for a quality management system.
ISO 14001:2015 Environmental Management System
Sets out the criteria for an environmental management system.
ISO 20400:2017 Sustainable Procurement
Provides guidance to organizations, independent of their activity or size, on integrating sustainability within procurement. It is intended for stakeholders involved in, or impacted by, procurement decisions and processes.
ISO 55000: 2014 Asset Management
Provides an overview of asset management, its principles and terminology and the expected benefits from adopting asset management.
ISO 55001: 2014 Asset Management
Qpecifies the requirements for effective and efficient asset management systems.
ISO 26000:2010 Social Responsibility
Provides guidance on how businesses and organizations can operate in a socially responsible way. This means acting in an ethical and transparent way that contributes to the health and welfare of society.
ISO 50001:2018 Energy Management System
Sets out the criteria for an energy management system. It provides a framework of requirements for organizations to: (i) Develop a policy for more efficient use of energy, (ii) Fix targets and objectives to meet the policy, (iii) Use data to better understand and make decisions about energy use, (iv) Measure the results, (v) Review how well the policy works, and (vi) Continually improve energy management.
ISO 45001:2018 Occupational Health and Safety Management Systems
Sets out the criteria for an occupational health and safety management system. Occupational Health and Safety Management Systems provides guidance to organizations to enable the provision of a safe and healthy workplace by preventing work-related injury and ill health, and by proactively improving their occupational health and safety performance.
Validation: What evidence is required?
The evidence and ‘Other’ answer provided will be subject to manual validation.
Other Answer
Add a sustainability-related management system standard that applies to the entity but is not already listed. Ensure that the ‘Other’ answer provided is not a duplicate or subset of another option selected. It is possible to report multiple ‘Other’ answers. If multiple ‘Other’ answers are accepted, only one will be counted towards scoring. Answers referring to evidence and/or other indicators will not be accepted.
Evidence
Document or hyperlink. The evidence should sufficiently support all the items selected for this question. If a hyperlink is provided, ensure that it is active and that the relevant page can be accessed within two steps. It is possible to upload multiple documents, as long as it’s clear where information can be found.
Specific evidence requirements:
Accredited to a standard: If the entity’s management system is accredited by an independent third party to a selected standard, the evidence must include signed proof of the certification, which must state the name of the standard, as well as contact information of the independent third party, and the date of the most recent accreditation (certification). Accreditation must be valid at some time within the reporting period.
Examples of appropriate evidence include a certificate or formal letter issued by the third party accreditation body stating the selected management system standard(s) and indicated by date as current during at least part of the reporting period stated in EC4.
Aligned to a standard: If a management system is aligned with a sustainability-related standard, the evidence must include the name of the standard. Elements of the management system that align with the standard can be summarized, called out, highlighted, or shown in a diagram.
Examples of appropriate evidence include a policy, strategy, plan, annual report, corporate presentation or management system manual that clearly demonstrates that a management system in alignment with the selected standard is implemented into the entity’s operations.
Other answers: Provide the name of the 'Other' recognized standard that has been certified to or aligned with. Standards that are not recognized will be subject to manual validation.
To qualify as valid, the evidence provided for an 'Other' answer can include:
A high level outline or diagram of the implemented Management System with which the entity has attempted to align.
A clear framework for managing an entity’s sustainability impact.
The applicability of the Management System at the entity level.
The stages, elements and/or processes currently covered by the Management System.
Evidence of implementation of the Management System into the entity’s operations.
Scoring
Scoring: How does GRESB score this indicator?
The scoring of this indicator is equal to the fraction assigned to the selected option, multiplied by the total score of the indicator.
Evidence
The evidence is manually validated and assigned a multiplier, according to the table below. The evidence must support the validation requirements. If any requirements are not met, the evidence may be partially accepted or not accepted, depending on the level of alignment with the requirements.
Accepted
2/2
Partially Accepted
1/2
Not Accepted
0
Other
The 'Other' answer is manually validated and assigned a score, which is used as a score multiplying factor as outlined below:
Accepted
1/1
Not Accepted
0
Duplicate
0
Frequently Asked Questions
Can I upload a management system certifications/management system as evidence if it belongs to parent company, asset operators, or asset maintainers?
The Entity can select responses and upload evidence belonging to any organization involved with the asset and the service it provides, such as the physical asset itself, the parent company, the asset manager, the asset operator, and the asset maintainer if the relevant organization's practices concerning the uploaded evidence apply to the reporting entity. If the evidence does not reference the reporting entity name because it belongs to the asset operator, the relationship between the organization owning the evidence and the reporting entity must be described using the GRESB Evidence Cover Page (available here) or in the evidence open text box within the evidence upload section.
If my asset is going to obtain a management system certification after the end of the calendar year and before the end of the GRESB reporting period, can I upload it as evidence in my assessment?
Yes, it is possible to upload a management system certification obtained after the end of the calendar year and before the end of the GRESB reporting window (i.e., July 1st) as evidence for indicator RM1, if the following conditions are satisfied:
The entity obtained the management system certification before the end of the GRESB reporting window.
The reporting entity chose ‘fiscal year’ for indicator EC4.
The date on which the certification is obtained falls within the fiscal year period selected for reporting.
Get Support: Solution Providers
GRESB Solution Providers are independent, third-party organizations within the GRESB Partner network that offer specialized products, tools, and services to support sustainability performance outside the GRESB Assessment process.
Currently, there are no GRESB Solution Providers associated with this indicator.
GRESB will continue to update this section as the GRESB Solution Provider network grows. Please check back regularly to find GRESB Solution Providers who can support your sustainability performance.
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